Building Use Request

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Thanks for filing an official request form to reserve the facilities of LUMC!

Here are a few things to keep in mind:


- Sending this request does not guarantee a reservation. Official reservations are approved or denied at the discretion of the pastor and church admin. After sending this request, you will be notified on the approval status for your reservation as soon as possible.


- Please read  through our building use policy on page 2 for all details of what this reservation entails.
 
 
 
 
 
 
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Please take a moment to read over our Building Use Policy. Once read, enter your name below as a signature.


The Leander United Methodist Church was built to develop and expand the mission and ministry of our church as a witness of God’s good news in Jesus Christ. The following rules for use and care of our buildings are designed to most effectively preserve our building/grounds while at the same time using them to spread our witness of Jesus Christ as Savior.



GENERAL BUILDING USE RULES


 


1.       If the event will constitute a “service of worship,” the event must be approved by the Pastor in Charge.


2.       No alcohol or illegal drugs will be allowed in any church building or on church property including parking lots.


3.       Smoking is not allowed in any church building. Smoking is discouraged on church property but is allowed outside in designated areas by those of legal age.


4.       All spills will be wiped up immediately to prevent permanent stains. Any spill on carpet that threatens to cause permanent staining will be reported to the custodian or one of the Trustees immediately.


5.       Nothing will be attached to the walls or ceilings with tacks, nails, tape or staples. Sunday School Teachers are exempt from this Rule for purposes of displaying items within their classrooms. Good judgment is to be exercised.


6.       No rice/birdseed/confetti will be allowed inside the church buildings. Pastor will approve other requests for use outside of the buildings.


7.       All water faucets inside and outside of the building will be turned off before leaving. Dripping faucets will be reported to the custodian or one of the Trustees.


8.       All heat/air conditioning/fans will be turned off before leaving. Note: There is one thermostat in Dorroh Fellowship Hall, one in the Narthex, two in the Education Building (rooms 4 & 7), one in the Gathering Room and one in the Sanctuary. Do not set any thermostat below 70 degrees on cool setting.


9.       Children and youth must be supervised by adult(s) at all times. Any time children/youth are present in any church building, they must be supervised by the adult responsible for their care. All areas occupied by the children/youth will be cleaned and all toys and materials must be put away.  Further requirements and guidelines for Leander United Methodist Church events are in accordance with the Leander United Methodist Church “Child Youth and Adult Safety Policy”.


10.    All doors and windows will be checked and securely locked before leaving.


11.    All chairs used must be returned to their original location (e.g., molded blue chairs to Dorroh Fellowship Hall).


 


GENERAL CLEANING RULES


 


1.       All trash will be placed in garbage containers in the back parking lot before leaving.


2.       All kitchen appliances will be turned off (except refrigerators) and wiped clean before leaving. All kitchen utensils including, but not limited to, coffee pots, punch bowls, pots, pans, crock-pots, etc. will be unplugged, cleaned and stored.


3.       All tile floors will be swept and/or mopped before leaving. All spills will be wiped up. Carpet will be vacuumed.


4.       All tables will be wiped clean and arranged as you found them. Any tables removed from the storage racks will be returned.


5.       All chairs will be wiped clean and arranged as you found them. Chairs will be stacked not more than 6 high. Do not drag chairs across the floor or hit them against the walls.


6.       Restrooms will be swept and/or mopped as needed. Any spills will be wiped up and sinks wiped out if necessary. Toilets which continue to run will be reported immediately to the custodian or one of the Trustees.


 


SCHEDULING BUILDING USE FOR CHURCH/CHURCH SPONSORED GROUPS


1.       All church/church sponsored groups who meet on a regular basis, whether weekly or monthly, will have priority use of the building space at their regular meeting times.


2.       All church/church sponsored groups will have priority over non-church groups and over individual members requesting use of our buildings


3.       Any church/church sponsored groups will schedule building use by calling the church office. The church administrative assistant will keep a master calendar of all scheduled building use. Building use other than regular monthly/weekly meetings will be scheduled on a first come, first served basis.


4.       All church/church sponsored groups will adhere to the “General Building Use Rules” and the “General Cleaning Rules”.


 


SCHEDULING USE FOR CHURCH MEMBERS


1.       Any member of our church may use the buildings of our church for special activities which are not money making activities or do not bring personal financial gain to the members.


2.       Individual members desiring to use church buildings will make a request in writing to the church office stating the building/room(s) to be used, the date and time, and the purpose of the proposed use. A standard form available from the church office must be completed for each request.


3.       The church office will review the request, determine if the requested space is available and then approve (or deny) the request.


4.       Individual members requesting use of the building(s) must adhere to the “General Building Use Rules” and will follow the “General Cleaning Rules”.


5.       Members using the church facilities for weddings, funerals and related use are exempt from building use fees except custodial fees for the primary event. The cost of the custodian will be set by the Board of Trustees in consultation with the Pastor in Charge. If a reception is to be held at the church, a fee will be required for the use of the fellowship hall. 


6.  Fee schedule for individual member use of Leander United Methodist Church per day:


 Building use -- Sanctuary $200, Fellowship Hall $100, Education Building $40


Damage Deposit -- Sanctuary $200, Fellowship Hall $100, Education Building $40


Custodial Fee -- $85


The Building fee and damage deposit should be made with separate checks. The deposit check will be held and returned if there is no damage.


7.       The refundable damage deposit must be paid in order to reserve the building(s). This deposit may be returned if the approved activity is canceled. The building use fee is to be paid to the church at least 30 days before the scheduled activity. Should the activity be canceled less than 5 business days before the event, building use fee will be forfeited.


8.       The church office, in consultation with the Trustees, will have the option of reducing or waiving Building Use and Damage Deposit fees. This decision will be made during the review process.  In the event of a waiver of these fees, the compensation for the custodian shall come from the member using the facilities and shall be set by the Trustees in consultation with the Pastor.


 
 
 
 
 
 

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